CALL FOR NOMINATIONS - BOARD OF DIRECTORS

CALL FOR NOMINATIONS - BOARD OF DIRECTORS

Water Polo Canada is extending an invitation for nominations to all individuals interested in serving on the Board of Directors.

The calendar leading to the elections, as stated by Water Polo Canada’s Bylaws:

• Tuesday, July 23, 2024: Call for nominations
• Friday, August 23, 2024: Deadline for nominations
• Saturday, September 9, 2024: Publication of the nomination list
• Sunday, September 22, 2024: Elections at the Annual Meeting (AM)

The Board as it stands today is composed of the following individuals: 

In order to satisfy compliance for term limits for the Sport Canada Governance Code, for fiscal period of 2024-2025, the members will elect: 

• Three (3) directors for a three (3) year term; 
• Two (2) directors for a two (2) year term; and
• One (1) Athlete Representative Director¹ for a three (3) year term whose name will be put forward by WPC's Athletes' Council. 

Additional details regarding board diversity and gender balance are explained in the by-laws. 

¹athlete representative director is defined as a person who is retired and was a member of a Canadian national team program not more than eight years previously, in the sport of water polo; 

Knowledge, Experience, and Skills

The Water Polo Canada Board of Directors oversees the policies of the Association, the budget, produces a strategic plan for the Association and reviews that plan regularly to ensure that its objectives are being met.

The Water Polo Canada Board conducts itself in a businesslike fashion. Individuals who apply for a Board position should be aware that it is a policy governance Board and Directors and they will be expected to be responsible for or participate in certain portfolios.

Furthermore, the Board is strongest and most effective when each Director contributes knowledge, experience, and skills in one or more of the following core competencies: 

• Governance experience/previous board experience
• Risk Management
• Legal background
• Audit and Finance
• Knowledge of Insurance
• Strategic Planning
• Fundraising and Revenue Generation
• Policy Writing
• Human Resources
• Knowledge of water polo and the Canadian sport system is an asset 

Above all, Directors must understand the duties and responsibilities of a Board of Directors. Directors should, ideally, be financially literate and be familiar with processes involved in evaluating organizational performance.

Diversity and Board Composition

Water Polo Canada’s 2023-2024 Board is 60% female. Sport Canada’s Governance Code states, among other things, that a National Governing Body’s Board should have not more than 60% of the directors as the same gender; therefore, it is Water Polo Canada’s intent to search for qualified candidates to help comply with these criteria. Water Polo Canada recognizes that diverse perspectives, experiences and backgrounds provide for optimal board performance. Consequently, we welcome new Canadians and those who come from diverse backgrounds and who have the above-mentioned qualifications and are interested in developing their Canadian experience with a network of leaders who share a common passion to help sport and youth reach their potential. 

Below is an outline of the Board’s roles and responsibilities:

1. General Board Responsibilities

• Ensure ethical conduct of the organization
• Ensure financial responsibility and viability of the organization
• Articulate and communicate the vision and priorities
• Manage the relationship with senior staff
• Monitor the ongoing progress of the organization
• Maintain overall stewardship and governance of the organization

2. Responsibilities of Board Members

• Attend Board meetings
• Attend other meetings as required
• Attend competitions in local area
• Complete tasks as required from minutes of meetings and other committee tasks 

3. Time Commitment (Directors)

• Attendance at the AM each year (Friday to Sunday inclusive)
• Monthly Board meetings (2-3-hour conference call on a weekday night)
• At least 5 - 10 hours per month depending on other roles
• Term of office is two years

4. Time Commitment (President)

• All of the Director’s time commitments plus 10+ hours a week
• Attend occasional meetings usually in Ottawa, Montreal, or Calgary

5. Benefits 

• An opportunity to actively work with an engaging network of individuals who are passionate about the sport of water polo in Canada
• An opportunity for personal and professional development
• To actively contribute to Canada being a leader in High Performance, in the growth of water polo and in organizational excellence
• An opportunity to actively contribute to Canada becoming the number one water polo nation and be part of a special sport community.

Each nomination

• Must be submitted in writing
• Must include a motivation letter including areas of expertise/interest and how this skill set will contribute to the achievement of the strategic objectives of the organization.
• Must include the completed Board Recruiting and Development Matrix form (sent to applicants individually)
• A declaration of director independence². 
• Must include a résumé with at least one reference. 

²"independent" means that a director or prospective director has no fiduciary obligation to any body for water polo at the national, provincial, or club level, receives no direct or indirect material from any such party, and is free of any real or perceived conflict of interest of a financial, personal or representational nature (provided that participation, in water polo does not alone cause a person not to be independent). A person who would not be considered Independent will be considered to be Independent once they resign from or terminate the circumstance that gives rise to the non-independence;

Interested candidates shall send their nominations to the Chair of the Water Polo Canada Nominations Committee no later than August 23rd, 2024. Please send nominations to the following email address: nominations@waterpolo.ca.

Should you have any questions regarding the Board of Directors and/or the nomination of individuals for this Board, please feel free to contact any member of the committee at nominations@waterpolo.ca.

Thank you for your diligent attention to this important matter for our organization.

Sincerely,

Josée Lanouette

Chair of the Nominations Committee Water Polo Canada